HGBC Contribution Processing using BVCMS
|
|
|
|
|
|
|
|
|
|
|
ST - Sort checks and cash by Campus and Batch type.
Cash/Coin and Checks are verified to the Envelopes.
|
|
ST - Scan batches by Campus and Batch type including Envelopes (cash).
|
|
ST - Create export file as normal for importing to V5 and create .csv file for importing to BVCMS.
|
|
ST - Create X9.37 Deposit file for each Campus and import into WF WFED as normal.
|
|
Checks Deposited directly to WF HGBC bank account.
|
|
|
|
|
|
|
|
|
|
|
Cash/Coin is then double counted and packaged for pickup.
Create a Deposit Ticket and Document as required.
|
|
Check Batches for single Purpose Codes can be imported electronically, verified, and posted.
|
|
BVCMS - Import batch .csv files to Contribution modules.
Check required: (date, routing#, account#, check#, $amount)
|
|
Check Batches for multiple Purpose Codes can be imported as single and then manually split to their respective codes per member's envelope instructions.
|
| |
|
|
|
|
|
|
|
|
|
|
Order bank deposit pick up as required.
Cash/Coin Deposited to WF HGBC bank account.
|
|
Checks must be archived until the HGBC retention period has expired and then can be destroyed.
|
|
Cash Envelopes will have to be manually entered at this point into the BVCMS members record.
|
|
Checks must be archived until the HGBC retention period has expired and then can be destroyed.
|
| |
|
|
|
|
|
|
|
|
|
|
Different Members same Bank Check accounts have to be Manually entered into the BVCMS members record.
|
|
HGBC tracks Main, North, and LA Budget Purpose Codes separately.
The rest of the Purpose Codes are combined from each Campus.
|
|
Envelopes must be archived until the HGBC retention period has expired and then can be destroyed.
|
| |
|
Non-Contributions are also processed through ST and Checks Deposited directly to WF HGBC bank account.
|
|
|
|
|
|
|
|
|
|
| |
| |
| |
| |
| |
|
|
|
|
|
|
|
|
|
| |
| |
| |
| |
| |
|
|
|
|
|
|
|
|
|
| |
| |
| |
| |
| |
|
|
|
|
|
|
|
|
|
|
HGBC Process Flow
More flowcharts
