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Policies & Procedures : Lease Renewal Process                       Print report : Leases to expire in 60 - 90 days. Check if details are correct       Discuss with owner and get instructions on re-leasing NO Contact tenant. Do they wish to renew lease? YES For how long; Check current lease for special conditions; Do they need amending, deleting or additional conditions added Market Analysis   Send appropriate notice to tenant and prepare vacate procedure Contact tenant to advise no renewal offered No lease renewal to be offered. Get instructions on how to proceed with property NO Contact Lessor to advise & discuss date of expiry & tenants' wish to renew. Are they offering lease renewal? YES         Discuss special conditions and market analysis to reach an offer for the tenants     Terms not fully agreed to. Tenants want to negotiate some part of the offered renewal NO Contact tenant to advise the terms of renewal offered Check bond held and any variation required YES   Send appropriate notice to tenant and prepare vacate procedure NO Discuss with Lessor to try and resolve YES If acceptable, confirm in writing and arrange paperwork to be processed.